leadership dot #4682: no decisions

I spent every Sunday in June and July for the previous 17 years that I have lived here at a concert at the Arboretum. It’s just what we did — no questions, no alternatives — every Sunday they had a concert and we were there.

And then a rift developed between the Arts Council, which sponsored the concerts, and the Arboretum, where they were held, and the two entities went their separate ways. So, now some Sundays, there are two concerts, some there is one, and on others there are none, with shows held in two different locations.

As a result, I have been to one concert all summer.

Instead of being automatic, it’s now a decision and a matter of whether I “feel like it.” Having to summon motivation is an entirely different thing from doing something by rote. It’s the same for working out, writing dots, cleaning the house, or going to church. It’s far easier when you set up a system to achieve the behavior you desire without having to think about it. Decision fatigue applies even to simple choices.

Nike had it right with their “Just Do It” slogan. Once you have to think about it before you act, more often than not, you’ll choose to do nothing or pick something easier.

leadership dot #4681: upkeep

Yesterday, I wrote about “all the extras” (dot #4680) that people add to their offerings — giant aquariums, Ferris wheels, rock walls, etc. It has become an entire industry of companies taking care of all these supplements. There are decorating companies, plant parents, amusement ride mechanics, and aquarium services, just to name a few. I wonder if those costs were considered when the extra was added.

When proposing something that requires ongoing attention, whether it be a pet, plant, or position, factor in the energy and expense required to maintain it. Sometimes the initial cost is the cheapest part.

leadership dot #4680: all the extras

It is no longer enough for major outdoor retailers to offer a good selection and fair prices. Rather, it seems that they are all trying to outdo themselves by offering experiences in addition to merchandise. Some stores feature a rock climbing wall, whereas Scheel’s provides a giant aquarium, a life-size Paul Bunyan for photos, and a Ferris wheel in the middle of the sales floor.

I wonder what the ROI on all these extras really is. Do you go there to shop or to play? Could prices be lower if they didn’t have all the entertainment to support?

When you’re tempted to do “more” — add entertainment, provide promotional items, host extraneous events, decorate to the nines, or go over the top with anything, pause for a moment and think of this story from Good to Great.

Regular readers know I often quote Jim Collins’ masterpiece, and Scheel’s has reminded me of this. A high school cross-country team stopped doing all the things outside of running. “When the head coach took over the program, she found herself burdened with expectations to do “fun programs” and “rah-rah stuff” to motivate the kids and keep them interested: parties, special trips, shopping adventures to Nike outlets, and inspirational speeches. She quickly put an end to nearly all that distracting (and time consuming) activity. ‘This program will be built on the idea that running is fun, racing is fun, improving is fun, and winning is fun,’ she said.” The result was triple the number of runners and state championships.

You’ll go further if you stop wasting your energy on the extraneous and focus on doing your core better than anyone.

Source: Good to Great by Jim Collins, 2001, p. 206-207

leadership dot #4679: clarification

When multiple units are all under the same umbrella department, it’s tempting to want all the policies and practices to be the same. If Area A can’t work from home, why is it fair that Area B can? If Area B has a loose dress code, why can’t Area C? And if Area C can request time off via email instead of the form, why can’t Area A do that as well?

There are countless situations where job responsibilities, supervisor preference, and public-facing roles dictate a different set of regulations. While finger-pointing and questioning may occur regardless, much of it can be prevented by communicating clear expectations upfront.

When I worked on a college campus, my staff was aware that there were no vacations in August. This was my policy, not the university’s. Although many staff members did not like it, they all knew and followed it. As Brené Brown often says, “Clear is kind.”

It’s not only fine, but necessary, for different areas (even different functions in the same department) to have different expectations — just be clear to everyone about what they are. The goal is to have clarification, not standardization.

leadership dot #4678: workarounds

Along a segment of the commuter rail outside Boston, the fence line intersected the light poles, necessitating modifications in the fencing. This wasn’t just a chain-link fence that could easily be rerouted, but rather a wrought-iron structure that necessitated special curved pieces and required numerous installations along the route.

I imagine the extra effort and expense involved in this process due to a lack of planning on either the light placement or the initial fence location. A few inches’ difference for either would have allowed for a straight installation without adjustments.

What happens in your organization that is like this fence — a workaround instead of forethought? A bit of extra planning on the front end can save much effort and expense in the end.

leadership dot #4677: curtains

A shower curtain can serve as an analogy for organizational effectiveness.

There is (usually) an outer-facing layer — the side that is focused on appearances and presentation to the consumer. Then there is the inner (plastic) layer — the one that prevents water from soaking through the decorative curtain, representing the back-of-the-house functions or the infrastructure required to make the public version functional.

I think, like a shower curtain, you need both components to be most effective. Decorating can be fun, but without the support behind it, the ultimate aim isn’t achieved. Shower curtains that just look pretty don’t keep the floors dry, and basic plastic liners aren’t visually appealing. You need form and function, even with something as simple as a shower curtain.

leadership dot #4676: time

“I don’t have the time.”

I’ve heard that often from coaching clients who insist that they are so busy with pressing tasks that they couldn’t possibly carve out time for long-range thinking. And then I remind them that they made time over 15 weeks to meet with me. Why can’t they preserve those time blocks into the future? (or you do the same with the time you dedicated to X project/holiday preparation/meeting prep, etc.)

People claim not to have time for relationship-building, yet when confronted with an illness or a must-attend funeral, they somehow clear their calendars to attend. Many say they are too busy to take a vacation, but if they won an expense-paid trip to Hawaii next week, I’ll bet most would find a way to rearrange their schedule.

The bottom line is that you will never find the time, and you can almost always make the time for what you truly value. You have the time for what you deem to be important. Saying otherwise is just an excuse.

leadership dot #4675: mending

If clothes get a tear or need repairs, people often donate them to thrift shops instead of doing the mending themselves.

To enhance the value of these torn clothes and keep them out of the landfill, a church thrift store in Boston has developed a sewing circle where women come together for community — and mending. The group makes donated articles whole again and gains camaraderie in the process. What a wonderful idea!

Sitting at home mending others’ clothes sounds like drudgery, but doing it in a communal space changes the whole dynamic. Is there a change you could make to accomplish your undesirable work in a desirable way?

leadership dot #4674: four connections

The popularity of the Wordle game had some saying that The New York Times had morphed into a gaming company instead of a news organization.

I’ve never been a Wordle player myself, but I am in love with another one of the Times’ games, Connections. Every day, you are given 16 individual words and up to four chances to create four sets of four. Sometimes the connections are straightforward, like “Ball, Bone, Frisbee, Stick” (things a dog can fetch) or “Arrival, Destination, Flight, Gate” (airport board info). But often, it really makes me think, such as “Almanac, Insurance, Market, Tan” (farmers’ things) or “Airplane, Black, Hot Tub Nozzle, NFL Player” (What “Jet” might refer to). There are times when it annoys me, like when they throw in “Fowl, Mien, Offal, Vial” (homophones of synonyms of despicable), but mostly it provides a brief stimulus to engage my brain in the morning.

Maybe I like Connections because essentially, that’s what leadership dots is — seeing how paint investigations connect to supervision (dot #4669) or puppy training connects to tips for onboarding employees (dot #4670), etc. Give it a try and see if it helps train your brain to see other connections in your world. (Free on the New York Times app — no subscription required)

leadership dot #4673: probably

We’re often hit over the head with hard sell sales pitches: “Buy now!” or “Act fast!”

So, I was struck by the wording used in trying to promote the United Airlines credit card: “You probably should have one.” The in-flight announcement used that language: “You obviously fly United, so you probably should have the card.” The billboards in the airport carried the same theme: “If you packed two weeks of clothes for a two-day trip, you probably should have one.”

Instead of them telling you that you must do something, the “probably” wording leads you to that conclusion on your own. You probably could learn a lesson from United for your next sales pitch.