#476 every which way

One of the best places for good wayfinding examples is a hospital.  Since hospitals are used to a high frequency of first time visitors, the signage is usually more explicit than at most places.  For example, I have seen colored lines along the walls: “follow red to the x-ray lab” or signs every few feet to direct the new patient to where they are going.

I recently visited a new hospital with a friend, and once again saw the proliferation of signage that was helpful in getting us where we needed to go.  An electronic directory with every department listed on the scroll through was right inside the door.  A compass was embedded into the floor design so patients knew which wing was in which direction.  There were signs for check in, waiting, checking out and about every step in between.  We had never been there before, but without much effort we knew where to go.

Pay attention to the wayfinding system during the next time you go somewhere new.  Are the directions explicit?  Are the signs directing you using common, understandable language (“pay bills here” vs. comptroller or bursar)?  

Many organizations could take lessons from hospitals.  It may be worth a visit to your hospital or to a new building to experience navigation from a novice’s perspective — then translate that to your organization.  Are you set up to make it easy for a new visitor (client/student/employee, etc.) to find their way around?  The writing isn’t always on the wall.

— beth triplett

leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com

#475 distinctions

Last night, I attended our city-wide college fair.  Approximately 75 schools were represented — all lined up in neat little rows behind the standard issue 8 foot tables.  Rules prohibit most elements of personalization, so everyone had similar looking brochures, inquiry cards and pens, a listing of majors and smiling representatives to tell the families wonderful things about their institution. 

I went as a stealth shopper and by eavesdropping heard the same things from many institutions — “We offer athletic scholarships” (said as if they were the only campus there who did).  “We are small, friendly and caring.”  “We have lots of student organizations and ways to be involved on campus.”  

It makes me wonder how a student ever can distinguish among all the choices and make a decision.

It also reminded me of the paper bag exercise I wrote about last October* in which participants secretly put something in a lunch bag that is a symbolic representation of themselves without being blatantly obvious.  Other participants then try to guess whose bag it is and then the owner shares the story of why those particular objects were chosen.

This college fair was like rows of paper bags.  Most were small, private colleges and at this level, they all appeared to be the same lunch bag.  The state schools were there, and aside from distinguishing themselves by being a bigger bag, they too were bragging about scholarships and “friendly”.  There were a few different color bags that stood out: the National Guard, cosmetology schools or a bible college, but for the most part everyone looked the same.

If you are the shopper — whether for colleges or another service — I think it helps to recognize that at some level there is little distinction.  Anyone can make a paper bag look great on the outside; it’s what is inside that matters.  You need to take the time to open up a few bags and hear the stories that go with them.  Hopefully one will resonate with you and call you to write your own story there.  

And if you are the organization, reconsider your participation in events where all the paper bags are lined up in rows.  If you can’t highlight your distinctions there, maybe your time is better spent elsewhere.

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com


*Blog #138, October 17, 2012

#474 cracking the code

Fifty years ago (1963), Postmaster General Day proposed the idea of zip codes to assist in sorting the mail.  It wasn’t an original idea; he adapted the notion from a similar plan that had just been introduced in West Germany.  He outlined no greater use for the adaptation other than to make sorting quicker in an effort to handle the increased volume.

Today, zip codes are utilized as much by businesses outside of the Post Office as the agency itself.  Zip codes are a convenient way to categorize census data, demographics, mortgage risk zones and socioeconomic analysis.  I know from firsthand experience that colleges use them to purchase the names of ACT/SAT test takers and to track all kinds of enrollment data.  We often refer to target areas by zip code rather than city/state.  IBM estimates that the annual value of Zip codes is $9.5 billion.  

ZIP is actually an acronym for Zone Improvement Plan.  With its introduction, the two-letter state abbreviations were introduced to accommodate space limitations on magazines and address labels when the ZIP numbers were added.  The Post Office originally introduced Mr. Zip to promote the use of the codes when use was optional.  

Now zip codes are mandatory for most classes of mail and are used by GPS systems, credit card authorizations and countless other forms of technology.  Ironically, the use of codes has grown exponentially while the physical mail that needs to be sorted with them is dwindling.

How can you apply lessons from zip code adaptation to your organization?  Can you overlay your zip code analysis with other demographic or psychographic data to gain a more robust understanding of your clients or potential customers?  Do you have data that can be used in multiple ways — either inside your organization or beyond it — as happened with the zip codes?  Those five little numbers at the end of an address are the key to a wealth of corresponding information.  Take the time to unlock that knowledge for your organization.

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com


Source:  50 years in, ZIP codes still beneficial by Adam Belz, Minneapolis Star Tribune, in the TH  6-7-13 and
Wikipedia ZIP code


#473 for free

In the wonderful book Predictably Irrational, Dan Ariely lays out the argument that social norms and market norms are two different things and it is best not to mix them.  Translated, this means that people are happy to do things, without pay, when they are doing so for social reasons (a cause, a relationship, to be nice community members), but they are not happy to do the same things when they are paid a token wage to do them.  

His book gives lots of examples, both of the social experiments they ran, but also from real life.  A mother-in-law would be insulted if you offered to pay for the wonderful dinner at her home; a friend does not need payment to help you move a couch, and lawyers are more willing to work pro bono for a cause than to be paid a fraction of their regular billing rate.

I see market and social norms collide on our campus when it comes to co-curricular activities.  When I was a staff member in student activities, we did not pay anyone for any type of involvement.  I had students volunteer for me who put in hours and hours of work for the lessons it taught them and the enjoyment of the act.  Today, there is pressure to pay student leaders, tour guides, student ambassadors and just about everyone else that is involved on campus.  The argument is that they “need” the money and don’t have time to work and be involved.  Personally, I do not believe it.

Time magazine ran a cover story last week advocating that Division 1 athletes be paid “at least the cost of full attendance.”  As if that would be enough.  First it would be a few hundred dollars beyond their full scholarships, then a few thousand, and then the social norms would be broken and collegiate stars would want hundreds of thousands of dollars that they “deserve.”

There is something to the notion of doing things for love.  Ariely argues that “when a social norm collides with a market norm, the social norm goes away for a long time.  In other words, social relationships are not easy to reestablish.”  Think carefully before you cross that line and offer token payments.  Volunteers, boosters, members and fans are willing to do heroic things for you — for free.  Show them appreciation, recognition and provide the tools for it to be a valuable experience, but keep your cash in your pocket.  Once you open your wallet, it will never be enough.


— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com


Predictably Irrational by Dan Ariely, 2009
Time Magazine, September 16, 2013





#472 three dribbles then shoot

A recent Wall Street Journal article discussed what many may see as the soft side of business: office rituals.  The repetitive motions by an athlete may be common, but the Journal article shared numerous examples of how rituals are being built into office cultures as well.   A human resources firm in Minneapolis rings a big brass gong upon signing of a contract.  A tech firm in Pittsburgh holds a late afternoon video game contest.  Employees at a Kansas City firm grew beards and let their hair grow until a big project was completed.  Intel rolls out the red carpet (literally) for new hires.


Closer to home, our admissions area has its own culture in what is lovingly called “Cubeland.”  A whiteboard tracks the up-to-the-minute status of the admissions flow by counselor, allowing friendly rivalry and lots of trash talking to occur.  A giant inflatable banana graces the cubicle of the counselor with the most incomplete applications.  A cut-out of the student’s home state is posted for each new deposit.

It may seem like play, but current research at the Harvard Business School and University of Minnesota Carlson School of Management has concluded otherwise.  Research at these schools has shown that rituals actually make people perform better than those who attempt difficult projects without them.

Think about your office setting.  What do you do routinely to engage in symbolic behaviors on a regular basis?  What could you do to bring others into the mix?  Is there a task that could benefit from a regular warm-up exercise — whether as a group or even by yourself?  Think about an appropriate ritual so you can come up with something equivalent to a few extra dribbles of the ball to help improve your game.

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com

Source:  The Power of a ‘Project Beard’ and Other Office Rituals by Sue Shellenbarger, Wall Street Journal, June 25, 2013

Thanks to Colleen for sharing!

#471 survey says

My sister sent me an interesting link regarding a Business Insider poll that was conducted with 1600 Survey Monkey users.  They asked participants to answer opinion questions about states other than their own.  Results are then shown in a series of interesting maps:
http://www.businessinsider.com/poll-how-americans-feel-about-the-states-2013-8

Examples include:
> Which state is the nicest?  [The survey says: Georgia and Minnesota]

> Which state is your favorite?  [California and Colorado]

>  Which state has the ugliest residents?  [Alabama]

> Which state is the rudest?  [New York]

You can follow the link for more results.  What strikes me is how people have formed opinions about these things and are willing to choose one state out of the Union to make their judgment.  It is doubtful that the voters have even been to all the states they chose, let alone know enough information to make a reasoned choice, but they cast their answers anyway.

And so it goes with your organization.  People who may have never interacted with you are forming perceptions — not only about you, but how you stack up against your peers.  The U.S. News and World Report college rankings [something I loathe] gives campuses a peer assessment score that figures into where colleges rate.  The peer voters may have never heard of your school or be ignorant of any changes you have made, but they rate you anyway.

You need to acknowledge the reality that people are forming perceptions of you.  Do what you can to provide those who do know you with factual information and stories to share, and don’t lose sleep over the judgments people are making without merit.  They’re probably all just from that rude state anyway, right?

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com

#470 pithy

The iconic t-shirt turns 100 years old this year, and it has come a long way since the original white undergarment peeked out from beneath shirts and became a fashion statement on its own.  Now there are literally millions of them, many sporting wild designs or visual art.  Some of my favorites, though, are the ones that can convey a message using just a few words.  “You had me at woof” is the one in my collection that I smile at most.


I admire those who can capture the essence of the meaning in just a few short words.  Because of my donation to our new science building, I am able to have an engraved brick of 5 lines, 14 characters each.  Just putting my name on it seemed too boring, but I am still hard pressed to come up with something appropriate (“If you build it, they will come” didn’t seem quite right!)  A friend searched Google for science quotes and found several that were appropriate (“Science is a way of thinking much more than it is a body of knowledge” Carl Sagan), but alas, not pithy enough.  

If your organization wanted to communicate its mission, what could represent it on a t-shirt or a brick? Would your personal mantra be appropriate and pithy enough for these venues?  Challenge your brain to think about how you could capture the meaning of your big picture in a small size.

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com

*Suggestions are welcome: leadershipdots via gmail or @ Twitter!




#469 expectations

A colleague and I recently presented workshops to supervisors of our student employees. Many of the lessons shared there also relate to supervisors of professional staff, and much of our message was imploring them to treat their students like professional staff and to teach them how to act in the “real world.”

Julie utilized the theme of “you’ve got the power” to help supervisors realize that they have more authority than they sometimes exercise.  They have the power to prohibit use of cell phones or social media use during working hours; to delay paychecks of those who fail to complete time cards by the deadline; to correct unprofessional behavior and even to fire students who fail to meet performance standards.


To some, enforcing such rules and expectations seemed strict.  Often bosses of student workers are “too nice” and lead the employee to believe that the workforce is like that after college when we all know that it isn’t!  


I was recently given a quote that read:

“What Great Leaders Do”
> They care.
> They believe.
> They are fair.
> They expect excellence.

Never did it say that they made things easy or that they let you get away with less than satisfactory work.  Quite the contrary, they set the bar high and are confident that you will achieve at that level.


If you supervise a student, a junior employee or even senior staff, use your power to create a work culture that exhibits the four traits outlined above.  It will take all of you a lot further than letting things slide for the sake of being “nice.”


— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com

#468 credibility conduit

I have recently been involved in several situations where people I know referred strangers to me for assistance or I made a similar referral on behalf of others.  A colleague sent a new colleague to me for advice on locating an interim enrollment manager.  I was asked to give another person I did not know a crash course in enrollment data benchmarking.  I sent a student to a former colleague for tips on how to become a consultant in higher education.  My sister has gone as far as emailing a photo to her contacts of someone with whom she wanted to connect to see if anyone could make an introduction for the relationship.  

Certainly the term “networking” is known by everyone and it is true that social media can facilitate such connections.  But what a personal touch provides is what my sister terms “credibility by association.”  Because of my referral, you automatically come with legitimacy.  It is a symbol to those on the receiving end that it is worth their time to provide you with advice, assistance, inroads, etc.

Think of how you can add value to the networking chain.  Can you make appropriate referrals that assist others in their career goals or knowledge needs?  Are you willing to serve as a resource and provide information to those you may never meet?  You can garner credibility by being an effective conduit or congenial expert.  Do your part to make networking work.

— beth triplett
leadershipdots.blogspot.com

@leadershipdots
leadershipdots@gmail.com


#467 go inside

Over the weekend, we held an open house event at our new science building.  Countless neighbors, community members and friends of the university stopped by to see inside the new building.  I was so glad that they did.

How many times have you driven by something but never bothered to stop and look further? Our campus is near a local high school and all the time we hear: “I don’t need to do a campus visit; I drive by every day.”  Driving by is not the same as coming in to meet people and take a tour.  In St. Louis, the Gateway Arch ran a campaign touting “it’s not the same from your car.”  (And it truly isn’t!)

All this is on my mind today as I reminisce about the World Trade Center.  I saw it numerous times on trips to New York, and like a good tourist, even made the trek up to the Windows on the World on the top floor.  I am glad now to have had that memory; I think it made the attacks more real to me.

Take a moment to pause today and reflect on the events of 9-11-01.  You will never have another chance to be enthralled by the towers.  Those who lost loved ones will not have a second opportunity to say what they want to say to them.  Don’t live life from your car.  Get out see things first hand while you have the chance to truly experience them.

— beth triplett
leadershipdots.blogspot.com
@leadershipdots
leadershipdots@gmail.com